Bylaws

ASSOCIATION BY LAWS

AMENDED AND RE-ADOPTED: JANUARY 18, 2017

ARTICLE I-NAME

This organization shall be known as the San Gabriel Valley City Managers’ Association.

ARTICLE II–GOALS & PURPOSES

1. To provide an informal affiliation of the City Managers within the San Gabriel Valley.
2. To be a regional subdivision “AreaManagers’ Group”of the City Managers’ Department of the League of California Cities.
3. To promote the purposes and goals established in the League of California Cities Constitution, By-Laws and City Managers’ Department work program.
4. To serve as a technical and advisory liaison to the City Managers’ Department of the League of California Cities.
5. To promote the personal development and enrichment of its members through the planning and conduct of meetings, seminars, social events, discussions, and workshops.
6. To provide a support system for all members and, particularly, for City Managers in transition.

ARTICLE III-MEMBERSHIP

Membership shall be limited to one of the following designations: Full Member, Associate Member, Affiliate Member, and Honorary Member.

Sec.1. – Full Member – A Full Member shall be any individual who is the administrative head of a member city of the League of California Cities that is located within the geographical boundaries of this Area Managers’ Group (as designated by theLeagueCity Managers’ Department.) It is recognized that reference to the San Gabriel Valley is made for identification purposes only and that some cities within this designated Area Managers’ Group may not, in fact, be located within the geographical area of the San Gabriel Valley.
The cities currently designated as being within this Area Managers’ Group and, thus, eligible for Full Membership within this Association are:

Cities designated in this Area Managers’ Group may be altered from time-to-time by the League City Managers’ Department without need to formally adopt an amendment to these By-Laws.

Full Members may participate fully in the activities of this Association. Only those Full Members in good standing with the Associations hall have voting rights and be eligible to become Association officers.

Sec. 2. – Associate Member – An Associate Member shall be any retired City Manager, City Manager in transition, full-time assistant to an administrative head of a member city, or any other middle management level employee so designated by the administrative head of his/her respective city. Associate Members may participate fully in the activities of this Association, except they may not vote nor hold office.

Sec. 3 – Affiliate Member – An Affiliate Member shall be the administrative head or designee of a public agency, regional governmental agency, or public/private utility providing or delivering services to the citizens of the San Gabriel Valley. Affiliate Members may participate fully in the activities of this Association, except they may not vote nor hold office.

Sec. 4. – Honorary Member – An Honorary Member is a lifetime designation which may be bestowed upon any individual who has rendered exceptional service to this Association. Such designation shall be made by a majority vote of the members present and voting at any regular meeting of the Association, upon recommendation of any Association officer or upon motion and second from the floor of the membership. An Honorary Member may participate fully in the activities of this Association, except they may not vote nor hold office.

ARTICLE IV-FEES AND DUES

Sec.1. – Fees – Any fees assessable against Members and non-members at any Association activity, such as meetings, and seminars and/or workshops, may be set by the President so as to off set the added expense of special events, including, but not limited to, speakers, programs, exhibits, or accommodations that will directly benefit and complement the purpose of the Association.

Sec.2. – Dues – Dues may be levied and shall be set by a majority vote of the Full Members present and voting at the Annual Meeting of the Association. Dues may be adjusted during the course of a program year only upon approval of a two-thirds (2/3) vote of the Full Members present and voting at any regular meeting of the Association.

The annual dues shall be established at an amount per Member, per fiscal year, per Member designation, as set forth in a separate Resolution attached and incorporated herein. The annual dues shall be due and payable by all Members of the Association on July 1 of each fiscal year except that subsequent adjustments to the annual dues shall be due and payable or refundable (as may be applicable) at a time as determined by the membership upon the approval of the adjustment. Late payments (submitted beyond sixty (60) days from date of original invoice), shall incur a penalty as established by Resolution and shall increase by an equivalent amount every thirty (30) days thereafter that the payment remains unpaid.

Honorary Members shall be exempt from paying dues, but not program fees.

The exclusive purpose of dues is to provide the necessary financial support to Association business activities as such may be determined by the President of the general membership.

ARTICLE V-OFFICERS, DUTIES, VACANCIES

Sec.1. – Officers – The Officers of this Association shall bePresident, Vice-President, and Immediate Past President.

Sec.2. – Term of Office – The term of office of the President and Vice-President shall be one year. The term of the Immediate Past President shall be one year or until succeeded by an eligible Member who has just completed his/her full term as President. The President and Vice-President shall be elected by majority vote of the Association Full Members present and voting at the Annual Meeting of the Association. As the retiring President shall ascend to the Immediate Past President position upon completion of his/her term as President, the Immediate Past President appointment shall be automatic and non-elective.

Sec.3. – Duties and Responsibilities:

President – The President shall preside at all meetings of theAssociation. S/he shall appoint any committees and have general supervision of the work of theAssociation. The President shall serve as the Treasurer and shall be authorized to expend funds and enter into agreements on behalf of the Association consistent with the Association’s goals and purposes. Unless otherwise delegated, the President shall serve as the Association’s representative to the Executive Committee of the League of California Cities City Managers’ Department. A vacancy in the office of President shall be filled for the remaining unexpired term by the succession of the Vice-President.

Vice-President – The Vice-President shall serve as Secretary and Program Chairman of the Association, and shall perform other duties as assigned by the President. The Vice-President shall preside at Association meetings in the absence of the President. A vacancy in the office of Vice-President shall be filled by an election at the next regular meeting following the occurrence of that vacancy.

Immediate Past President – The Immediate Past President shall serve as the Chair of theNominationCommittee and shall preside over the annual election of officers. The Immediate Past President shall perform other duties as assigned by the President. A vacancy in the office of Immediate Past President shall be filled by automatic appointment of the most previous Immediate Past President retaining eligibility and willingness to serve.

ARTICLE VI-OFFICER NOMINATION CRITERIA

In considering eligible Members for nomination to officer positions, the following criteria should be considered:

1. Persons who have a notable professional reputation, have exhibited an active interest in Association affairs, and who are willing and able to serve.
2. Factors that would provide and encourage differing perspectives such as: city size; general law vs. charter city; full-service vs. contract city.
3. Persons who have maintained an active involvement and are knowledgeable about the history and purpose of this Association.
4. Hierarchical tenure as an administrative head in a city within the Association’s jurisdictional area.
5. Limiting factors that might impede the person’s ability to effectively serve, such as work load demands, available staff support, conflicting interests, limited time in-service as the administrative head of his/her organization. It is the declared intent of this provision that outstanding candidates are to be selected to serve as Association officers without limitation as to the characteristics or geographical location of a candidate’s city.